Part-Time Financial Administrator

OVERVIEW

Founded in 2004, Wishes & More’s mission is to enhance the life of a child fighting a terminal or life-threatening condition by providing extraordinary experiences...and more. We do this through our primary programs to grant wishes, scholarships, and memorials. Our staff is motivated by this mission to maintain high standards in everything we do while creating a supportive work culture. Reporting to the Board Treasurer, the part-time Financial Administrator is responsible for Wishes & More finances from entry to reporting. Anticipated hours for the position are a minimum of 25 hours per week.
 
RESPONSIBILITIES

• Accounting and Financial Management
  • Manage day-to-day accounting and budget functions (accounts payable and receivable, reconciliation, gift processing and deposits, general journal entries, code and classify expenses, etc.).
  • Work with external auditors in preparation of annual audit, form 990 preparation, and other required documents.
  • Maintain compliance with financial policies and procedures and review and make recommendations for updates to ensure best practices are followed.
  • Monitor balance of accounts (checking, credit cards, investments) and make adjustments when necessary.
  • Oversee reconciliation processes for donation data, bank statements, and credit card statements.
  • Serve as staff liaison to the finance committee and support the Board Treasurer in all financial matters.
  • Create monthly financial reports.
  • Support budget creation process, in collaboration with the Board Treasurer.
  • Monitor the organization’s budget.
  • Process payroll through payroll management system and create journal entries for each payroll.
• Gift Processing and Reporting Management
  • Deposit donations into bank account and enter donation information into QuickBooks.
  • Oversee receipting process.
  • Monitor and report on accounts receivable, pledges, and payments.
  • Correspond with donors/sponsors to collect pledge payments and other receivables.  
  • Attend and assist with 2-3 fundraising events a year.
  • Build financial, audit, and gift reports in QuickBooks and CRM.

• Proficiency in the use of software and applications, including QuickBooks Online, Microsoft Office Suite as well as Customer Relationship Management systems. (Experience with Salesforce is a plus.)
• Successful track record of work experience in business, accounting, finance, nonprofit management or related field.
• Mission-driven, hardworking, with an ability to work with a high degree of independence and flexibility in a fast-paced and goal-oriented environment. 
• Collaborative and able to work with others to achieve a common goal.
• Ability to communicate effectively with external stakeholders, including donors, sponsors, volunteers, and vendors.
• Able to manage multiple priorities and deadlines while maintaining a sense of urgency.